Kyoda Judicial Scrivener Office (hereinafter referred to as “the Office”) establishes the following Privacy Policy (hereinafter referred to as “this Policy”) regarding the handling of users’ personal information in connection with the services provided on this website (hereinafter referred to as “the Services”).
Article 1 (Personal Information)
“Personal Information” means “personal information” as defined under the Act on the Protection of Personal Information of Japan, and refers to information relating to a living individual that can identify a specific individual by name, address, telephone number, email address, or other descriptions, as well as information containing personal identification codes such as facial features, fingerprints, voiceprints, and insurer numbers.
Article 2 (Methods of Collecting Personal Information)
The Office may collect the following information from users, to the extent necessary for providing the Services, when users make inquiries or use the Services:
- Name
- Email address
- Telephone number
- Address
- Other information necessary for the provision of the Services
With regard to payment-related information, such information is collected and managed by payment service providers or similar entities, and the Office does not directly collect or retain credit card numbers or other sensitive payment information.
The Office may also obtain users’ transaction records, payment information, and similar information from affiliated parties, such as information providers, advertisers, and advertising distributors.
Article 3 (Purposes of Collection and Use of Personal Information)
The purposes for which the Office collects and uses personal information are as follows:
- To provide and operate the Services of the Office
- To respond to inquiries from users, including identity verification
- To send notices regarding new features, updates, campaigns, and similar information relating to the Services currently used by users
- To notify users when maintenance or other important communications are necessary
- To identify users who violate the Terms of Use or attempt to use the Services for improper purposes, and to suspend their use
- To allow users to review, modify, or delete their registered information and to view their usage status
- To bill users for paid services
- For purposes incidental to the above
Article 4 (Changes to the Purposes of Use)
- The Office may change the purposes of use of personal information only to the extent that the new purposes are reasonably related to those before the change.
- If the purposes of use are changed, the Office shall notify users of the revised purposes by the prescribed method or announce them on this website.
Article 5 (Provision of Personal Information to Third Parties)
- The Office will not provide personal information to third parties without the prior consent of the user, except in the following cases:
- When required by law
- When necessary for the protection of a person’s life, body, or property, and it is difficult to obtain the user’s consent
- When particularly necessary for improving public health or promoting the sound growth of children, and it is difficult to obtain the user’s consent
- When cooperation with a national or local government agency or a party entrusted by such agency is necessary for the performance of duties prescribed by law, and obtaining the user’s consent may interfere with the performance of such duties
- When the following matters have been announced or published in advance and reported to the Personal Information Protection Commission:
- That provision to third parties is included in the purposes of use
- The items of personal data to be provided
- The means or methods of provision
- That provision to third parties will cease upon the user’s request
- The method of accepting such requests
- The following cases shall not be regarded as provision to a third party:
- When personal information is entrusted to a contractor within the scope necessary to achieve the purposes of use
- When personal information is transferred in connection with business succession
- When personal information is jointly used and the scope of such joint use, the purpose of use, the responsible party, and other required matters have been notified in advance or placed in a condition easily accessible to users
Article 6 (Disclosure of Personal Information)
- If a user requests disclosure of their personal information, the Office will respond without delay. However, the Office may decide not to disclose all or part of the information in the following cases:
- When disclosure may harm the rights or interests of the user or a third party
- When disclosure may seriously interfere with the proper operation of the Office’s business
- When disclosure would otherwise violate laws or regulations
- As a general rule, information that does not constitute personal information, such as history information or characteristic information, will not be disclosed.
※A handling fee of JPY 5,000 will be charged for disclosure requests.
Article 7 (Correction and Deletion of Personal Information)
- Users may request the correction, addition, or deletion of their personal information held by the Office.
- If the Office determines that such request is necessary, it will make the relevant correction or other change without delay.
- If the Office makes such correction or decides not to do so, it will notify the user without delay.
Article 8 (Suspension of Use, etc.)
- If a user requests suspension of use or deletion of personal information on the grounds that the information has been handled beyond the scope of the purposes of use or was obtained by improper means, the Office will conduct the necessary investigation.
- If the Office determines that such request is justified, it will suspend the use of or delete the relevant personal information without delay.
- If the Office suspends the use of or deletes the information, or decides not to do so, it will notify the user without delay.
- This shall not apply where suspension of use or deletion is difficult and alternative measures necessary to protect the user’s rights and interests are taken.
Article 9 (Changes to the Privacy Policy)
- The contents of this Policy may be changed without notice to users, except as otherwise provided by law or in this Policy.
- The revised Privacy Policy shall become effective when posted on this website.
Article 10 (Contact Information)
For inquiries regarding this Policy, please contact us through the following: